The FHHS Constitution

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Fort Hays Honor Society Constitution

 

Article I: Name

Section 1: The name of this organization will be the Fort Hays Honor Society.

 

Article II: Purpose

Section 1: The mission of the Fort Hays Honor Society is to provide support, opportunity,

and recognition for accomplished students. Our high-achieving membership seeks to facilitate

active change for the benefit of Fort Hays University by networking a diverse and

accomplished student cohort with a unified objective. The Fort Hays Honor Society creates

innovative programs, resources, and activities that inspire students of all disciplines to explore

their academic potential.

 

Article III: Membership

Section 1: Membership in the Fort Hays Honor Society will be open to all full-time

undergraduate FHSU students, including students participating in the KAMS program, who have

completed 12 college credit hours and who have attained a minimum cumulative GPA of 3.8,

as well as to all full-time graduate FHSU students who have completed 9 credit hours and who

have met the same GPA requirement.

Section 2: The Fort Hays Honor Society will not discriminate against any individuals for

reasons of race, national origin, color, religion, gender, age, veteran status, or sexual orientation.

 

Article IV: Executive Leadership Team

 

Section 1: The executive team members of the organization will consist of President, Senior Vice President, Vice President of Technology and Informatics, Assistant Vice President of Technology and Informatics, Vice President of Communications, Vice President of Virtual Relations, Vice President of Finance, and Assistant Vice President of Finance. Each executive position, with the exceptions of President and Senior Vice President, may be split into two Co-Vice President positions if the workload of a current year warrants it. There shall also be a Committee Coordinator position and an assistant committee coordinator for each of the five permanent committees that shall be considered part of the executive team.

Section 2: An executive team member may be removed from office for violating the executive member contract signed at the beginning of the year. Repercussions for violating executive member contracts will be decided at the discretion of the President with consideration from the Faculty Advisor. Should the executive team member be removed, a new student will be elected to fulfill that position. Unforeseen circumstances will be evaluated on a case-by-case basis by the executive team and Faculty Advisor.

Section 3: Executive team members may choose to resign. An election will be held at the following meeting to fill the vacant position. Should the President resign, the Senior Vice President will fill the position, and a new Senior Vice President will be elected. The election rules outlined in Article II of the by-laws apply to elections due to resignation.

Section 4: Executive team members will be elected during the month of April by simple majority vote of members present.

Article V: Advisor

Section 1: Our organization’s advisor must be a member of the faculty, administration, or staff of Fort Hays University.

Section 2: The Faculty Advisor will be selected by the current FHHS Executive Team through the process outlined by the Center for Student Involvement and the Division of Student Affairs.

Section 3: The role of the Faculty Advisor is to provide mentorship and advisory support to the members of the Fort Hays Honor Society and to provide consultation and advice on Fort Hays Honor Society affairs.

Section 4: In the event that the Faculty Advisor resigns or no longer represents the best interest of the organization, the Executive Team of the Fort Hays Honor Society reserves the right to select a new Faculty Advisor at the end of the academic year per the process outlined by the Center for Student Involvement and the Division of Student Affairs.

 

Article VI: Meetings

Section 1: Regular meetings will be held at least every other week while on-campus classes are officially in session. Meetings will occur at an available on-campus location during a time that works best for most members as is decided by the Fort Hays Honor Society Executive Team.

Section 2: Special meetings may be called by the Fort Hays Honor Society Executive Team or by two-thirds of the active members. A 48-hour notice must be given to allow all members the opportunity to attend.

 

Article VII: Amendments

Section 1: This constitution may be amended at any regular meeting by a vote of three-fourths

majority of the attending members.

Section 2: Amendments may be proposed by any member.

Section 3: Amendment, proposals and/or revisions must be presented at least one meeting in

advance.

Section 4: Amendments will go into effect immediately after voting transpires.

 

By-Laws of the Fort Hays Honor Society

 

Article I: Membership

Section 1: Active virtual members are defined as those who attend at least one Fort Hays Honor Society meeting or planned activity each given semester, if they live within 30 miles of Hays.

Section 2: On-campus students’ membership responsibilities will include regular attendance of group meetings, a position in one of the active committees, and participation in the Fort Hays Honor Society’s volunteer work.

Section 3: Membership will be terminated by having an FHSU cumulative GPA lower than 3.6 extending longer than one semester. However, once removed, a member can raise his/her Fort Hays GPA back up to the required 3.6 and regain membership into the Fort Hays Honor Society.

Section 4: Members will be put on probation for not fulfilling the requirements as active members for one semester, and membership will be terminated if a member remains inactive for an academic year.

Section 5: Members who have been put on probation for a second semester (non-consecutive) during their time in Fort Hays Honor Society will be required to have an intervention discussion with the President.

Subsection 1: A student who has been put on their second probational period due to not meeting the 7-hour participatory requirement will immediately be under review for expulsion. It is at the President’s discretion as to whether the student can maintain membership.

Subsection 2: If a student was a member of FHHS during their undergraduate year and returns as a graduate student, their history of probation(s) as an undergraduate will be cleared.

Section 6: Members seeking readmittance into FHHS after being removed for GPA or lack of hours fulfillment may seek readmittance by approaching the President with written reason for either GPA or lack of hours. The executive team will then review the request and issue a decision.

 

Article II: Elections of Executive Team Members

 

Section 1: The selection of the Fort Hays Honor Society Executive Leadership Team will take place during the last two meetings of April.

Section 2: Nomination of the Fort Hays Honor Society Executive Leadership Team will be held the meeting before elections. In the following meeting, nominees will be given the chance to address members and answer any questions. After questions have been addressed, all nominees will leave the room for voting to take place. A vote may be cast by members raising hands and will be counted by two executive team members who are not being considered for the election at hand. Votes may also be made electronically. Executive team members will be elected by simple majority vote of members present. Newly elected members will begin their term at the next large group meeting, but the previous executive will be present to observe and assist the new executive team as necessary for the remainder of the spring semester.

Section 3: The provisions for removal of an Executive Team member, for reasons other than duty negligence, include a three-fourths majority vote of the active members in attendance at the large group meeting. The President reserves the right to relieve an Executive team member of their duties if it is deemed to protect the safety of the organization and its members.

 

Article III: Responsibilities of Executive Leadership Team

 

Section 1: Executive team members will meet during weeks between large group meetings.

Section 2: Executive team members are responsible for revisiting the constitution each year and proposing revisions as necessary, which will be presented to the membership body.

Section 3: Executive team members are also responsible for sending out invitation letters to students who are eligible to join FHHS. These letters will be dispersed before each semester begins.

Section 4: Appendix I features the responsibilities for each of the positions on the Executive Leadership Team of Fort Hays Honor Society.

 

Article IV: Committees

Section 1: The permanent committees consist of the following: Academic Committee, Development Committee, Social Committee, Community Service Committee, and Publicity Committee.

Section 2: Ad-hoc committees may assemble as needed.

Section 3: Disability Awareness Week committees will be assembled after the start of the spring semester and disbanded after completion of the event. These committees will be coordinated by the Community Service Committee Coordinator.

 

Article V: Finances

Section 1: All money must be deposited with Student Fiscal Services at Fort Hays

University.

Section 2: Each Executive team member shall receive an individual scholarship subject to change based on the current year’s budget and the discretion of the President. The fund for these scholarships shall be held separate from the fund for group scholarships.

Subsection: The scholarship amounts awarded to executive team members will be judged by the President and the Faculty Advisor according to the evaluation report found in Appendix II.

Section 3: Scholarships shall be offered to the general population of Fort Hays Honor Society members, and the value and quantity of these shall be determined by the President based on the current year’s budget. The general population includes the committee coordinator’s assistants and excludes members of the Executive Leadership Team.

Subsection 1: Recipients of the scholarships can be on-campus or virtual members.

Subsection 2: Recipients of the scholarships must be enrolled full-time during the semester they receive the scholarship.

Section 4: A separate fund shall be set aside for the Development Fund, a fund designed to facilitate the professional and academic enrichment of FHHS members and, by extension, the Fort Hays University Community.

 

Article VI: Amendment

Section 1: These by-laws may be amended by a three-fourths majority vote of active members

attending the meeting.